A Smart Guide To Electronic Superbills In 2022

Superbills play a great role in your medical practice financial workflow. So, it is very important to get a clear picture of electronic superbills as they ultimately save your practice valuable time, money, and labor. Paper superbills still stay effective in some practices today, and they won’t provide as many advantages as electronic superbills. They need a lot of paperwork to be done and take more time to enter charges for billing.

So, it’s advisable to go with electronic superbills to stay on the top in today’s healthcare marketplace. Here is a complete guide to electronic superbills and how it helps to improve efficiency in your medical billing process.

What Is Superbill?

A superbill is a detailed document that allows clients to bill their insurance company directly. It includes details very similar to the insurance claim form (date of service, procedural codes, total balance due amount, etc).

The purpose of a superbill is to break down a patient’s bill so that their insurance company can properly review, process, and cover claims. Auto invoice items, point of sale transactions, and insurance procedures are consolidated into the Electronic Superbill—providing automated invoicing, purchase agreements, and claims generation.

Do you have any idea how does Electronic Superbill works? The process is very simple - once an appointment is made, an Electronic Superbill is created for the patient that allows providers to add line items to the superbill (i.e. procedures, codes, and even dispensed devices) as the patient moves through their office visit. 

Your client is responsible for submitting the superbill to their insurance company, and you may want to make this clear before you begin therapy sessions. However, you can submit a superbill on your client’s behalf if you feel comfortable doing so.

Benefits Of Superbills

Creating superbills may take a little time and effort until you develop a routine, but it may be worth the extra step. Superbills can help you gain clients’ loyalty and trust, which can boost your practice overall. Here are some of the advantages of superbills.

Help your clients:

Clients are likely to feel more satisfied with your services if their insurance company helps pay for them. If they can get reimbursed for therapy sessions, they are more likely to continue treatment and feel more at ease about appointments. You may also help clients who couldn’t find a niche therapist in their network.

Help your practice:

Superbills allow you to attract clients who have insurance, even if you do not accept insurance. By bringing on more clients, you can expand your practice. If they are happy with your services, they might tell friends or family to visit you as well.

Reduce paperwork:

You probably would rather spend time helping clients heal than filling out insurance claims. If you’ve avoided joining insurance panels to avoid extra paperwork, know that you don’t have to worry about a lengthy process with superbills. Your client will do most of the work.

Get paid immediately:

When you offer superbills, you ask for payment after each session, and it’s up to your client to contact their insurance company and submit the required forms. You will not be the one on the phone or computer figuring out what to do next. You also won’t have to wait until insurance claims get accepted to get paid.

Superbills For Behavioral Health Providers

Superbills allow out-of-network therapists to attract and retain clients who have insurance. As mentioned, behavioral health professionals may use superbills if they are out-of-network providers for a client and want to help them get reimbursed. Superbills generally aren’t for in-network billing.

You can require clients to pay out of pocket first, then give them a superbill after each session. You might also give clients superbills at the end of the month, including details about each appointment and related costs. It’s up to you whether you want to provide superbills after each session or monthly.

Once you give your client the superbill, you don’t need to do anything else. Your only job is to provide accurate information on the superbill to help your client. It’s then up to your client to work out reimbursement with their insurance company.

How To Stay Organized With Superbills

Superbills require a fair amount of information with each new request. If you use EHR software to create a superbill, you can easily stay organized and complete the document for your clients quickly and accurately. With Vozo specialty EHR software, for example, you can generate a superbill for a patient visit in a few clicks.

With patient information and relevant CPT codes at your fingertips, you can ensure your superbill is accurate with little time and effort. You’ll also have a copy of the superbill stored in your EHR, so you won’t have to find a secure file cabinet to keep a paper copy.

Streamline Your Billing Process With Vozo  Electronic Superbill

As long as you include the required information in an easy-to-read format, you can tailor your superbill template to meet your needs. You might also use your multi-specialty EHR to simplify the process. Vozo allows you to create superbills directly in your EHR for a streamlined experience.

• Vozo Electronic Superbill delivers significant improvements in billing efficiencies as well as cost savings by eliminating the paper superbill.
• Automatically create an Electronic Superbill with each new appointment
• Automatically create invoices and purchase agreements while sending all insurance transactions to the claims system.
• Add a point of sale line as needed
• Easy access to the Electronic Superbill with a click of the convenient ‘Superbill button’.
• Quickly add procedure codes to the patient’s bill along with correlating diagnosis codes for swift claims processing