Best EHR for Solo Providers & Small Practices

The career of a solo provider or owner of a small practice is typically characterized by independence and commitment to treating patients. The administration may soon drain your resources and time. 

The choice of Electronic Health Record is not only a technical decision, but it is a business or life-threatening decision that has implications on matters as simple as your daily workflow and bottom line, up to the possibility of providing modern services such as telehealth. 

Independent practices need solutions that are affordable, easy-to-use EHRs in the private practices, and include the integrated tools of effective billing and charting.

In this blog, we’ll compare four EHRs for solo providers and small practices: Vozo, DrChrono, Kareo (now Tebra), and Practice Fusion.

We’ll see their main characteristics, costs, and suitability for a small business, which will end with a clear table of comparison to enable you to make the best decision.

Why Solo Providers Should Have a Specialized EHR

The demands of a one-sided clinic are completely different compared to a huge hospital network. A more specialized EHR should be designed in the most cost-effective and least administration-intensive way.

Light, Easy Workflow – The system needs to have a user-friendly interface and quick charting tools to save on the time used in documentation (which could be 2+ hours per day).

Low Pricing – Since the margins are tight, the EHR needs to be a low-cost EHR in the small practice setting that can involve open, per-provider subscriptions on a monthly basis (no hidden costs).

Integrated Billing – Solo providers are unable to afford a divided toolkit. The combination of EHR and Practice Management (PM) in one solution will guarantee a smooth flow of claims, eligibility checks, and revenue cycle management (RCM).

Telehealth and Patient Portal – Recent trends use these solutions to engage with patients, communicate, and hold video visits, making them critical to an EHR in HIPAA-compliant mode among independent doctors.

1. Vozo EHR – Best All-in-One Value to Solo and Small Clinics

Key Features

• EHR based on the cloud and complete practice management (scheduling, calendar, reminders).
• Patient portal + secure messaging + mobile access + e-prescribing + lab and pharmacy integration.
• Telehealth/video calls + remote-care assistance – practical in case of a virtual visit and follow-up.
• Billing and payments: invoicing, claim submission, revenue cycle management (RCM), analytics, and reporting – providing full financial workflow support.
• Templates, including tailored templates, specialty-based templates, and permissions by role, are flexible enough even in the case of a single provider or small multi-provider clinic.

Pros

Very Affordable – The basic plan is US $25/month, which includes scheduling, patient portal, e-prescribing, 50 GB storage, and core EHR.

Even the lowest tier offers sufficient functionality to independent practices without having to spend a fortune on it. It will remove the process of assembling various tools to schedule, bill, telehealth, and chart.

Easy Set Up – Being a cloud EHR, it does not require servers or any intensive IT infrastructure, which lowers maintenance and overhead.

Considerations

• It is comparatively less developed than legacy EHR vendors – long-term reliability and ecosystem integrations may not be as developed as giant vendors.
• Like any cloud EHR, the comprehensive value is achieved by investing certain time in onboarding and becoming familiar with templates/workflow.

Pricing

Basic Plan – US $25/month – includes basic EHR, scheduling, patient portal, digital prescriptions, and 50GB storage.

Premium Plan – US $60/month includes billing/RCM, telehealth, advanced templates, analytics, claim submissions, eligibility checks, etc.

Recommendation

For solo providers or even a small clinic with a limited budget but in need of a comprehensive, cloud-based EHR + billing + telehealth + patient engagement – Vozo is likely to provide the best value out of the box.

2. DrChrono

Key Features

• EHR + practice management + medical charting + billing integration in a customizable workflow.
• Good emphasis on mobile use – excellent among providers working on the move.
• Integration of telehealth and e-prescribing and connecting labs and pharmacies, and configurable clinical forms and templates.

Pros

Mobile-first design – Ensures that charting, prescribing, and interacting with patients are easy on tablets/phones, which is appropriate in practices that have remote work or where on-the-go usage is common.

Customizable workflows and templates – Enable one to tailor to the specialty needs, which prevents the adoption of one-size-fits-all systems.

Cons

• The expense is greater for entry pricing with low-budget solo practices.
• The more advanced features, such as billing, practice management, might demand more subscription plans or add-ons.
• The third-party integration and support responsiveness have received varied responses, not always as smooth as one would like.

Pricing

The prices differ depending on the plan and modules. Some sources indicate that base plans may begin at the bottom, but full-fledged systems with EHR + PM + Billing are more costly.

Related: HIPAA Compliant EHR Checklist for Small Practices

3. Kareo EHR

Key Features

• EHR and practice management with built-in billing and claims management, and a patient portal.
• Simple charting, electronic superbill generation, telemedicine, and digital workflow.
• Scheduling, patient data management, and revenue cycle and performance monitoring analytics.

Pros

• Easy-to-use interface and fairly simple to learn, suitable for small practices that lack dedicated IT personnel.
• Tradable EHR + billing + practice management minimizes the necessity to operate several independent systems.
• Scale flexibility – can be used reasonably well with small practices (usually up to about 10 providers) that do not need large-scale infrastructure.

Cons 

• Pricing non-transparent and simple costs will appear advantageous, but end prices will be determined by modules/features, and this can be quite expensive.
• Users who report slowness, particularly when uploading documents or during peak usage.
• Less advanced customization than more flexible EHRs; might not apply to specialty workflows that require heavy customization.

Pricing

• Approximately US $125/month to start (however, module-based pricing may increase this)
• No free trial, demo only.

4. Practice Fusion EHR

Key Features

• Cloud EHR: charting, Scheduling, e-prescribing, patient portal, rudimentary practice administration.
• Templates of charting, electronic superbills, simplified documentation, and prescribing.

Pros

• Affordability of entry point over a lot of enterprise EHR systems, appealing to clinics with small budgets.
• It is cloud-based and can be accessed through the browser – it does not require extensive software installation and machinery.

Cons

• Lack of customization and practice management capabilities – might not fit practices that require robust billing, claims management, and specialty-specific templates.
• Most of the practices require third-party applications to handle billing and insurance claims.
• Reliability issues and customer support, delayed responsiveness, and discontinuous outages or crashes.

Pricing

• Based on certain data published publicly, plans can begin at about US $ 149/month per provider.
• Due to the limited features, you may be required to have add-ons or other tools to do billing or more advanced features, which adds to the cost.

Vozo EHR for Solo Providers & Small Practices

Running a small practice means every minute and every dollar counts. Vozo’s cloud-based EHR is built to give solo providers and small clinics a simpler way to chart, bill, communicate, and deliver care, without the complexity or cost of traditional EHR systems.

Our all-in-one platform brings together EHR, practice management, billing, telehealth, and patient engagement, enabling independent clinicians to run their entire practice from one clean, intuitive dashboard.

With Vozo, you get:

• Fast, intuitive charting designed to cut documentation time
• Integrated billing + RCM tools to improve claims and cash flow
• Built-in telehealth for secure and convenient virtual visits
• Patient portal, reminders, and messaging to enhance engagement
• Cloud access from any device, no servers, no IT overhead
• Customizable templates for every specialty and workflow
• Transparent pricing built for solo and small practices

Vozo empowers independent providers to streamline operations, reduce administrative load, and offer modern, patient-friendly care, while staying fully compliant and cost-efficient.

Give your practice the EHR it deserves. Book your free Vozo demo today.