Customizable EHR Templates to Improve Your Practice Workflow

Healthcare providers waste countless hours each day navigating complex EHR systems that don’t match their unique workflows.

Customizable EHR templates offer a powerful solution to streamline documentation, reduce clicks, and get you back to what matters most: patient care. By leveraging the right templates, you can cut documentation time in half, improve accuracy, and enhance compliance.

In this blog, you’ll learn about the essential template that delivers maximum efficiency for different specialties and practice sizes. A step-by-step customization process that transforms generic EHR systems into workflow engines tailored specifically for your practice needs.

The Benefits of EHR Template Customization

Tailoring EHR templates to fit specific clinical workflows and patient scenarios significantly enhances documentation efficiency. This method substantially decreases charting time and curtails redundant data input. 

1. Reduce Documentation Time

Studies indicate that effectively designed templates can lessen documentation time by 30% to 40%. These tailored templates autoload commonly utilized data fields, diagnoses, and treatment plans to your medical specialty.

2. Eliminate Repetitive Tasks

In order to prevent repeatedly typing the same information, use the templates of common medication prescriptions, operation descriptions, and standardized diagnostic codes. This lowers the manual input, eliminates errors, and improves operational efficacy.

3. Improve Billing Accuracy and Revenue

Using templates to add billing prompts and required fields right to your workflow means you have all the billable services documented, and you meet the requirements to use higher billing codes. This method will lead to eliminating 20-30 percent of claim rejections and increasing revenue per visit by 10-15 percent.

Critical EHR Template Types to be as efficient as possible.

To be as efficient as possible, I suggest focusing on customizing the major template types that support the fundamental requirements of your practice.

1. Patient Intake and Registration Forms 

Automate the initial phase of all interactions with dynamic intake forms. These templates are used to automatically record the patient’s key demographic, insurance, and medical history. They are capable of adjusting to the patient responses, which saves time for both the patients and staff.

2. Clinical Assessment and SOAP Note Templates

The templates are the foundation of clinical documentation. They guide you through systematic evaluations while still being flexible. Good templates entail pre-filled normal results, drop-down lists of vital signs and exam outcomes, and automatic pulls of previous visit records, producing a complete image of the patient.

3. Specialty-Specific Examination Templates

Specialty practices cannot use generic templates. Templates that can be customized meet unique documentation requirements. The templates can specialize in ECGs, dermatology in describing lesions, and orthopedics in range of motion measurements. These special-purpose templates allow experts to write more extensively and uniformly.

Related: How Specialty EHRs Boost Efficiency, Revenue, and Patient Outcomes

Step-by-Step Template Customization Process

A systematic approach is necessary for effective template customization. Evaluating what you are struggling with now and engaging the rest of your team in the process will allow you to design templates that are ideally suited to your practice.

1. Evaluate Workflow Sources

Starting with what goes wrong in your practice, first identify the areas where your practice has issues. Observe a patient experience step by step, and identify areas where the staff slows down or complains. Some of the common problems are over-clicking, unnecessary data input, or the templates failing to suit your specialty.

2. Map Data Fields to Clinical Needs

Find out what information each role has to capture. Check the most frequent types of encounters you have and write down all the necessary information needed in either clinical or billing. Group data fields of a collection together to form a logical flow.

3. User-Friendly layouts

Place the information the user needs to access most often at the top part, such as the upper-left side. Create grouping using visual elements and dropdown menus, radio buttons, and checkboxes to simplify the process of data entry. Test plans on various devices to make sure that it can be used.

4. Test using Real Patient Scenarios

 Paper planning is inadequate. Go through various patient scenarios with your new templates, time yourself on the usual tasks, and make notes of any misunderstandings. Complex situations and edge scenarios are critical to pay attention to so that the templates can be solid.

5. Collect Staff Feedback and Optimize

Develop an organized feedback process that asks particular questions regarding the tasks and their usability. Engage staff in all roles and shifts. You should prioritize the changes that solve safety or efficiency problems and plan how to make iterative changes.

Optimizing ROI and Continuous Template Optimization

1. Track Time Savings – Calculate the time saved on a patient encounter basis. Assuming a 5-minute savings per patient and 30 patients per day, you would have 2.5 hours of saved time to spend on direct patient care. This productivity translates into great time saving.

2. Track Documentation Quality – Monitor documentation completeness, medication reconciliation, and billing code accuracy improvements. Properly organized templates will help mitigate legal risks and loss of claims and result in a healthier revenue cycle.

3. Evaluate Staff Satisfaction – Survey your clinical staff regularly to determine how satisfied they are with the new templates. An effective implementation will be able to decrease frustration and burnout, resulting in a better work-life balance and a reduction in staff turnover.

Vozo All-In-One Cloud EHR for Healthcare Practices

From managing and organizing patient health records digitally to reducing medical errors, it significantly empowers providers to improve healthcare quality.

If you are searching for the best EHR system for your healthcare practice, Vozo EHR can be your go-to choice. Our comprehensive EHR solution lets you focus more on patient care while carrying all the burdens and simplifying them.

• Vozo Cloud EHR’s cost-effective cloud subscription benefits all levels of practice.
• Our feature-rich EHR helps you rectify mistakes efficiently and speed up the process.
• Vozo Specialty EHR aligns with the needs and requirements of specialty practices.
• Our expert technical team is available 24/7 to cover any needs that may arise.
• Our EHR System continues to scale as your healthcare practice grows, improving the user experience.

The Vozo Customized EHR solution benefits your healthcare practice by:

• Streamlining the administrative process
• Improving workflow efficiency
• Reducing proneness to errors
• Managing all the patients’ records in one place
• Offers greater efficiency and cost savings across the board

Our specialty-specific tools, such as scheduling, patient portals, lab integration, cloud hosting, and more, meet the specific needs and requirements of your healthcare practice.

“Embrace Vozo EHR to reduce your burdens and enhance patient care”.